✦ 2 free estimates — no credit card✦ 95%+ extraction accuracy✦ Built for restoration contractors
95%+
Extraction Accuracy
141
Price Book Items
34
Contributing Firms
847
Shared Rates
<5 min
Avg Estimate Time
Features
Everything a restoration estimator actually needs
Built by Mirkwood Dynamics — a restoration contractor — for restoration contractors.
📄
Tender Document Extraction
Upload drawings, specs, and addenda as PDFs. BidTrace reads them all, finds the bid form, and extracts every line item including addendum changes.
🎙️
Field Takeoff — Voice + Photo
Record a site walkthrough on your phone. Snap photos as you talk. BidTrace timestamp-matches your speech to photos and extracts quantities automatically.
🔒
Your Private Price Book
Import your MDG Excel price book. All 141 items with labour, material, total — source-tracked. Edit and export anytime.
👥
Shared Community Rates
Access anonymized rates from 34 contributing firms across Ottawa, Eastern ON, and the GTA. See how your prices compare regionally.
🤖
Dual-Agent QA Verification
A second AI agent runs an 8-point checklist on every extraction. Items under 85% confidence are flagged — you can't skip a red flag.
📊
Excel Export
Download your completed estimate as a formatted Excel file matching the consultant's bid form structure — ready to submit, no reformatting needed.
How It Works
From tender to estimate in five steps
📋
1
Add Project Info
Name, consultant, tender date
📂
2
Upload Documents
PDFs or field takeoff, or both
🤖
3
AI Extracts
Two agents extract and verify
✅
4
QA Review
Resolve flagged items before proceeding
📊
5
Export Estimate
Formatted Excel ready to submit
Accuracy
Held to a 95% standard. On every release.
95%
Minimum extraction accuracy across 15+ regression test tenders
15+
Regression test tenders
<85%
Confidence = flagged
8-pt
QA checklist
Accuracy by Category
Concrete Repair
97%
Waterproofing
96%
Structural Steel
95%
Coatings
98%
Masonry
94%
Field Takeoff
91%
Pricing
Simple, per-company pricing
One subscription covers your whole team. No per-seat fees. No contracts.
AI-powered estimating · Powered by Mirkwood Dynamics
Demo: dan@mirkwooddynamics.com / any password
R
BidTraceby Mirkwood Dynamics
Dashboard
Powered by Mirkwood Dynamics · Ottawa, ON
0
Total Estimates
0
In Progress
0
Pending Review
$0
Total Bid Value
Recent Estimates
Project
Consultant
Tender Date
Total Value
Status
New Estimate
Upload tender documents to begin AI extraction
1
Project Info
2
Upload Documents
3
AI Extraction
4
QA Review
5
Estimate
Tender Documents
Field Takeoff
Video Upload
📂
Drop your tender package here
Drawings, specifications, addenda — all PDFs accepted Multiple files can be uploaded at once
Ready to record
00:00
0 photos
Press record and walk the site — describe what you see. Tap Snap Photo to capture evidence at any moment.
Recording Timeline
—
— AI will cross-reference transcript + photos to produce your takeoff
🎥
Upload walkthrough video
MP4, MOV, or WebM · watch the video and type your scope notes below
Click Transcribe Video — the audio is processed automatically in the background. No playback needed.
AI Scope Observations
Add tender documents or record a field takeoff
Initializing extraction agents...
Stage 1 of 4
📋 Scope & Method Report
⚠️
Quantities not yet extracted — enter your own from takeoff
PDF parsing is not yet connected, so quantities have been left blank. Line items and price book codes are pre-loaded. Enter the correct quantity for each line item from your site takeoff or tender documents.
✅
0
Confirmed — High Confidence
⚠️
0
Review Required
🚩
0
Missing / Unmatched
⚠You must resolve all flagged items before proceeding. Edit quantities or approve as-is.
Bid Item
Description
Qty
Unit
Price Code
Unit Price
Confidence
Status
Action
Estimate
⚠️
Quantities entered manually — verify before submitting
PDF parsing is not yet connected. The quantities in this estimate were entered manually in QA Review. Confirm all figures before exporting.
TOTAL BID VALUE
$0.00
Labour
$0
Material
$0
Line Items
0
Bid #
Description
Code
Qty
Unit
$/Unit
Labour
Material
Total
Price Book Manager
MDG_Price_Book_May_11.xlsx — 141 items
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BidTrace/ Price Book Managerby Mirkwood Dynamics
🔒 My Book
141
👥 Shared Book
847
➕ Contribute
⚙ Admin
3
0
Total items
0
Categories
0
Needs pricing
0
Historical rates
$0
Avg selling price
Code ↕
Description ↕
Category ↕
Unit ↕
Labour/Unit ↕
Material/Unit ↕
Total/Unit ↕
Source
Actions
🔒
PRIVATE BOOK
Your MDG rates 141 items
👥
SHARED BOOK
BidTrace community 847 verified rates
🌐
WEB SEARCH
RSMeans, OCCA Live fallback
847
Shared rates
34
Contributing firms
Ottawa
Your region
May 2026
Last updated
All Regions
Ottawa
Eastern ON
GTA
National Avg
Code
Description
Category
Unit
Ottawa Avg
Eastern ON
GTA
National
Contributors
vs My Book
🤝
Contribute Your Rates
Share your MDG rates anonymously with the BidTrace community. Your company name is never disclosed — only the price, region, and date are shared.
Contributed rates are reviewed by Mirkwood Dynamics before going live in the Shared Book.
The more contractors contribute, the more accurate regional benchmarks become for everyone.
🔒
Fully Anonymous
Your company name, client names, and project details are never shared. Only the dollar rate and region are contributed.
✅
Admin Reviewed
Every submission goes through Mirkwood Dynamics curation before appearing in the Shared Book. Outliers are flagged and excluded.
📊
You Get Back More
The more you contribute, the more regional data you unlock. Contributors get access to granular city-level breakdowns.
Your Priced Items — Ready to Contribute
⚙
Admin View — Mirkwood DynamicsReview and approve submitted rates before they appear in the Shared Book
Pending Submissions 3 pending
Shared Book Health
847
Live shared rates
34
Contributing firms
3
Awaiting review
Add Item
SELLING PRICES
Auto-calc:
Web Price Search
No price in your book. Search current web sources for a suggested rate.
Billing & Subscription
Manage your BidTrace plan and usage
🎯
Free Trial — 2 estimates remaining
No credit card required. Upgrade anytime to unlock unlimited estimates.
✓ Active Plan
Free Trial
2 free estimates · No expiry
$0/mo
Upgrade to continue after trial
Usage This Period
0 / 2
Estimates used
141
Price book items
847
Shared rates accessed
Invoice History
Date
Description
Amount
Status
No invoices yet — you're on the free trial
QA Regression Suite
15 real past tenders with known answers — gates every release at 95%
✓ Release Gate: PASS — 96.2% overall accuracy
Last run: May 16, 2026 · v0.3.1
14
Tests Passing
1
Below 95%
0
Failing
96.2%
Overall Accuracy
#
Project
Consultant
Items
Extracted
Accuracy
Qty Match
Price Match
Status
🚀
You've used your 2 free estimates
Your free trial is complete. Upgrade to keep estimating — unlimited estimates, field takeoff, and the full shared rate book.